The WhatsApp CRM built for clinics — qualify leads, book surgeries, automate follow-ups.
Flowmatix manages your entire patient pipeline via WhatsApp: from first inquiry to booked surgery. AI-powered, GDPR-compliant and purpose-built for hair transplant, aesthetic and dental clinics.
WhatsApp as a full patient pipeline — not just a chat app.
Most clinics use WhatsApp as a simple messaging tool. Flowmatix turns it into a complete CRM: automated intake, AI qualification, photo collection, follow-up sequences and a visual pipeline — all inside the app your patients already use.
Qualifies every inquiry automatically — treatment interest, photos, consent — before a human reviews it.
See every patient at a glance — lead, intake, review, consultation, booked, post-op — across your whole team.
Reminders, deposit requests, pre-op instructions and aftercare messages — sent automatically at the right time.
Everything a clinic needs to run WhatsApp at scale.
German, English, Turkish, Arabic and 7 more. Auto-detects patient language.
Timestamped consent for data processing and photo handling — logged automatically.
Patients send hair/scalp photos. Doctors review and annotate in the CRM.
The bot qualifies patients at 3am — so your team wakes up to pre-qualified leads.
Stripe deposit links sent via WhatsApp. Booking confirmation and calendar sync.
Coordinators take over from the bot. Shared inbox with assignments and notes.
Purpose-built for clinics with high WhatsApp inquiry volume.
Flowmatix is used by hair transplant clinics, aesthetic surgery practices, dental implant centres and dermatology clinics — anywhere patients ask about treatments via WhatsApp.
FUE/DHI clinics with international patients
Rhinoplasty, liposuction, filler practices
Implant and smile makeover clinics
Skin and laser treatment practices
Clinics using Flowmatix respond faster and convert more inquiries.
Frequently asked questions about WhatsApp CRM for clinics.
No — it handles repetitive intake tasks (qualification, consent, photos) so your coordinators focus on high-value conversations. The bot hands over automatically when human input is needed.
No. Patients use the WhatsApp they already have on their phone. No new app, no registration, no friction.
Flowmatix automatically sends a Meta-approved re-engagement template to reopen the conversation — with a 12-hour cooldown to avoid spam. Fully compliant with WhatsApp policy.
Yes. We migrate your existing WhatsApp Business number to the official API via 360dialog. Your chat history is not transferred but your number stays the same.
Ready to turn WhatsApp inquiries into
booked surgeries?
Start your free trial today. Setup takes a few hours. Your AI bot handles intake from day one — GDPR compliant, multilingual, 24/7.